Products (medical records transcription)

Easy Transcriptions’ high-quality medical dictation services and transcription services can be coupled with a range of technology solutions - each designed to extend our service and to support your specific dictation and transcription requirements.

Easy Transcriptions’ technology solutions are a set of scalable and interoperable modules. This flexible design allows you to select the extended medical dictation services and medical records transcription you need today, and to add or switch services as your needs change.

EasyFlow is the core module used to extend Easy Transcriptions’ medical transcription and medical dictation services. Developed specifically for dictation and transcription management, EasyFlow uses Easy Transcriptions’ input and output modules to securely and reliably handle all of your voice and transcription files.
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Input Modules (Dictation)

All of Easy Transcriptions’ input modules are designed to extend dictation services for high- and low-volume dictation environments. These modules are easy-to-implement and easy-to-use.

EasyList extends Easy Transcriptions’ medical transcription services by interfacing with hundreds of health information systems. As a “middle-ware” module, EasyList is used primarily for sending patient details and voice files to Easy Transcriptions’. EasyList can also be used to retrieve transcribed files. EasyList manages and routes appointment or ADT data from your HIS and dictations from PPC Voice. EasyList can make certain demographic data available only to specific providers. To further restrict accessibility, demographics can be grouped based on location or facility. Data entry or data selection by providers, such as job type or work type, can be optionally enabled and enforced.
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EasyMove extends Easy Transcriptions’ medical records transcription by securely transferring voice files from hand-held devices and remote dictation systems. Installed in minutes, EasyMove allows you to quickly submit voice files for transcription. EasyMove begins by naming voice files based on your job type, work type, and other parameters. Files are then transferred to Easy Transcriptions for transcription with the click of a single button.
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EasyTransfer extends Easy Transcriptions’ medical dictation services and medical records transcription by automatically transferring voice files for transcription from many dictation systems, such as Dictaphone, DVI, Lanier, and Crescendo. Easy to install and deploy, EasyTransfer allows you to leverage your existing dictation system investments while benefiting from Easy Transcriptions’ transcription services. Voice files from your dictation systems are automatically queued and transferred at set intervals. EasyTransfer can also automatically convert file types and merge text with voice files. No manual intervention is required.
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EasyVoice extends Easy Transcriptions’ medical dictation services by enabling high-fidelity dictation by telephone. To dictate with EasyVoice, simply dial a local extension if EasyVoice is installed at your location, or use a toll-free number to access an off-site EasyVoice server. EasyVoice supports a number of commercial barcode readers, making patient and provider information input quick and easy. After you complete a dictation, EasyVoice saves the high-fidelity recording and transfers it to Easy Transcriptions for transcription.
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PC Voice extends Easy Transcriptions’ medical dictation services with advanced patient information management, user-friendly voice recorder, and automated file transfer.
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PPC Voice extends Easy Transcriptions’ medical dictation services by combining the benefits of a handheld recorder with the power and functionality of a Pocket PC PDA.
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MedRecordPro delivers all of the features of an advanced, fully automated dictation application and uses the latest Windows® Pocket PC technology for high-fidelity recordings. You can download your appointments, dictate, and send dictations. The highlighted feature is that the application can be used using finger touch. It also has easy to use record, pause, and play buttons.
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Output Modules (Transcription)

All of Easy Transcriptions’ output modules provide a full-set of extended transcription management features.

EasyEdit extends Easy Transcriptions’ medical records transcription with advanced online editing and updating of your transcribed documents. Completely integrated with Microsoft™ Word® and Internet Explorer®, EasyEdit provides the full editing features and word processing tools you are already familiar with in Word®. Approve, sign, and save Easy Transcriptions’ transcriptions with a single click. No command lines or clunky interfaces to deal with.
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EasyLink extends Easy Transcriptions’ medical records transcription by providing a seamless interface with hundreds of HIS, CIS, and EMR systems. As a comprehensive interfacing tool, EasyLink transfers transcribed files from Easy Transcriptions to your HIS, CIS, and EMR systems. This versatility allows you to leverage your existing investments in dictation/transcription systems while benefiting from the cost-savings of Easy Transcriptions’ transcription services.
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EasyPrint extends Easy Transcriptions’ medical records transcription by automatically retrieving your transcribed files from the workflow system. The files are organized based on your file management practices and optionally printed without tedious computer commands. EasyPrint can be installed, configured, and ready to use in minutes on a Windows® PC with Internet access and Microsoft™ Word®.
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Easy Transcriptions EMR extends Easy Transcriptions’ medical records transcription, allowing you to approve, electronically sign, email, and FAX transcriptions from any Internet-connected PC or laptop.Easy Transcriptions EMR runs on hosted, secure, and scalable Easy Transcriptions servers, so there is no expensive hardware or software to install, manage, or maintain. The system is completely customizable. Easy Transcriptions EMR is configured to fit your workflow and dictation/transcription processes.
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Input Modules

EasyList extends Easy Transcriptions’ medical records transcription by interfacing with hundreds of health information systems. As a “middle-ware” module, EasyList is used primarily for sending patient details and voice files to Easy Transcriptions. EasyList can also be used to retrieve transcribed files. This guarantees a lucid and easy to handle medical transcription service.

EasyList manages and routes appointment or ADT data from your HIS and dictations from PPC Voice. EasyList can make certain demographic data available only to specific providers. To further restrict accessibility, demographics can be grouped based on location or facility. Data entry or data selection by providers, such as job type or work type, can be optionally enabled and enforced.

EasyList can also serve as your primary or intermediary storage server for completed dictations and transcriptions. The module’s authentication process and session controls provide full audit trails. As a management tool, EasyList provides real-time detailed reports of all your jobs with text search capabilities.

Features and benefits of EasyList for our medical records transcription

Internal server-based application - Runs on Apache web server in Microsoft™ Windows® or Linux environments. Easily installed and configured.

Interoperable and scalable - Integrates with a number of health information systems and scales to support extremely high-volume dictation/ transcription environments.

Automated functions - Update and send patient and provider information automatically. Receive user-friendly and helpful reports.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Talk to a professional who knows you and your requirements— no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

EasyMove extends Easy Transcriptions’ medical records transcription by securely transferring voice files from hand-held devices and remote dictation systems.

Installed in minutes, EasyMove allows you to quickly submit voice files for transcription. EasyMove begins by naming voice files based on your job type, work type, and other parameters. Files are then transferred to the workflow system for medical records transcription with the click of a single button.

With its Windows®-compliant interface, EasyMove provides a simple set of menus and drop-down lists for easy and efficient file management and reporting.

For managing transcription jobs, EasyMove displays real-time status reports and detailed logs indicating when files were sent, file history, job number, file size, etc.—all the information you need to trace every step of the process.

Features and benefits of EasyMove for our medical records transcription

PC-based application - Installs in minutes on Microsoft™ Windows® PCs.

Single-click functions - One button click to transfer voice files.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Reports and detailed log files - User-friendly and helpful reports for checking activity statistics, job status, job numbers assigned for tracking, etc.

Auto-Reminders - Data transfer window pop-ups to remind you to transfer patient details for submitted voice files.

Folder mapping - Identify any number of source folders for any number of work types; map directly to your directory environment.

Always-there customer support - Robust help file built into the software. Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

EasyTransfer extends Easy Transcriptions’ medical records transcription by automatically transferring voice files for transcription from many dictation systems, such as Dictaphone, DVI, Lanier, and Crescendo.

Easy to install and deploy, EasyTransfer allows you to leverage your existing dictation system investments while benefiting from Easy Transcriptions’ transcription services. Voice files from your dictation systems are automatically queued and transferred at set intervals. EasyTransfer can also automatically convert file types and merge text with voice files. No manual intervention is required.

Features and benefits of EasyTransfer for our medical records transcription

Client-based application - Easily installed and configured. Runs on Microsoft™ Windows® operating system. Leverage existing hardware investments.

Interoperable and scalable - Integrates seamlessly with a number of dictation systems and scales to support extremely high-volume dictation/transcription environments.

Audio file compression - Compress audio files for faster file transfer and reduce network traffic.

Merge text and voice - Merge dictation header file with voice for more efficient file management.

Automated functions - Update and transfer voice files at any time—you decide the Intervals.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

EasyVoice extends Easy Transcriptions’ medical dictation services by enabling high-fidelity dictation by telephone. To dictate with EasyVoice, simply dial a local extension if EasyVoice is installed at your location, or use a toll-free number to access an off-site EasyVoice server.

EasyVoice supports a number of commercial barcode readers, making patient and provider information input quick and easy. After you complete a dictation, EasyVoice saves the high-fidelity recording and transfers it to our workflow system for transcription.

Features and benefits of EasyVoice for our medical dictation services

External or internal server-based application - No software to install, maintain, or upgrade. High- fidelity recording.

Dial-on demand - 24/7 access to feature-rich dictation service over toll- free or local connection.

Redundant and unrestricted ports and lines - No busy tones. At least two toll-free numbers; scales automatically to meet your requirements. Service from multiple telecom providers guarantees fail-safe connectivity and redundancy.

Secure data transfer - Protect patient and provider information with multi- layer security and file encryption.

Customizable - Completely configurable to fit your dictation workflow and processes. No need to modify your existing dictation practices.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

PC Voice extends Easy Transcriptions’ medical dictation services with advanced patient information management, user-friendly voice recorder and automated file transfer.

You can view appointments, dictate and send dictations through secured http from your PC, Laptop, or Tablet PC.

Features and benefits of PC Voice for our medical dictation services

Automated transfer of completed dictations to our server - Update and send patient and provider information at any time. Completed dictations are transferred automatically.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Supports Philips SpeechMike devices - PC Voice supports SpeechMike Pro, SpeechMike Pro Plus and SpeechMike Classic Plus. SpeechMikes speed up and smoothens your recording process with PC Voice.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

PPC Voice extends Easy Transcriptions’ medical dictation services by combining the benefits of a handheld recorder with the power and functionality of a Pocket PC PDA.

Two versions of PPC Voice are available to capture data-rich dictation for secure and automatic transfer to Easy Transcriptions.

• PPC Voice Enterprise is ideal for large organizations with wireless networks. PPC Voice Enterprise uses EasyList, Easy Transcriptions’ middle-ware server, to securely transfer patient details from your HIS to your PDA and to send voice files to our workflow system for transcription.

• PPC Voice Professional does not require the EasyList middle-ware server. PPC Voice Professional provides a simple interface for receiving patient demographics and uses EasyTransfer to send voice files to our workflow system for transcription.

Both versions of PPC Voice deliver all of the features of an advanced, fully automated dictation application and use the latest Windows® Pocket PC technology for high-fidelity recordings.

With PPC Voice, completed dictations are automatically and securely transferred to Easy Transcriptions for transcription. PPC Voice will automatically update with new appointments or ADT feeds, eliminating the need to dictate or manually enter patient identifier or demographic data.

Features and benefits of PPC Voice for our medical dictation services

PC- and PDA-based application - Installed and activated from removable media; the entire installation can be moved from one PDA to another without data loss. Combines high-fidelity recording with true mobility. Interoperable with a number of appointment and admissions systems.

Automated functions - Update and send patient and provider information at any time. Completed dictations are transferred automatically. Receive user-friendly and helpful reports.

Secure PDA sharing and data transfer - Multiple users can share a single device with unique user IDs and password authentication. Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Talk to a professional who knows you and your requirements— no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

EasyFlow is the core module used to extend Easy Transcriptions’ medical dictation services and medical records transcription. The HIPAA-compliant EasyFlow module securely and reliably handles the storage, movement, and management of your voice and transcription files.

EasyFlow is a web-accessible, server-based system that eliminates your total cost of transcription system ownership. Readily accessible and dynamically scalable to meet your medical dictation services and medical records transcription requirements, EasyFlow delivers all the benefits of an enterprise in-house system without the in-house costs and maintenance.

Workflow begins when EasyFlow receives your dictations from any of the Easy Transcriptions dictation input modules (EasyMove, EasyVoice, EasyList, or EasyTransfer), or when you directly upload voice files.

Transcribed reports can be delivered using any of the Easy Transcriptions transcription output modules (EasyPrint, EasyLink, or Easy Transcriptions EMR), or retrieved directly from EasyFlow.

Features and benefits of EasyFlow for our medical records transcription

Hosted server-based system - No software to install, upgrade, or troubleshoot. Eliminate in- house software ownership and maintenance costs. Interoperability with multiple operating systems provides platform-independence.

Full text searching - Locate transcribed reports or linked data quickly and efficiently.

Data-rich reporting - Real-time reports include count verifications, turn-around-times, and a broad range of statistics.

Secure data processing - Protects patient and provider information with multi-layer security and file encryption.

Prioritize jobs - One click makes the job a STAT priority, providing your transcription reports when they are needed.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn- around time, volumes, account activity, etc., at any time with a complete set of online tools.

Online Billing - Allows you to conveniently look up, verify, and print detailed statements and invoices.

MedRecordPro delivers all of the features of an advanced, fully automated dictation application and uses the latest Windows® Pocket PC technology for high-fidelity recordings. You can download your appointments, dictate, and send dictations. The highlighted feature is that the application can be used using finger touch. It also has easy to use record, pause, and play buttons.

Output Modules

EasyEdit extends Easy Transcriptions’ medical records transcription with advanced online editing and updating of your transcribed documents.

Completely integrated with Microsoft™ Word® and Internet Explorer®, EasyEdit provides the full editing features and word processing tools you are already familiar with in Word®. Approve, sign, and save Easy Transcriptions’ transcriptions with a single click. No command lines or clunky interfaces to deal with.

EasyEdit is integrated with Easy Transcriptions EMR, so all your work is secure and adapted to fit your workflow and dictation/transcription processes. You can even configure EasyEdit to automatically send transcriptions for printing on local or remote printers.

Features and benefits of EasyEdit for our medical records transcription

PC-based application - No hardware or extensive software to install or maintain. Reduced total cost of technology ownership.

Windows-compliant interface - If you can use Microsoft™ Word®, you can use EasyEdit—the entire application looks and works just like Microsoft™ Word® and Internet Explorer. Little-to-no training required to quickly take full advantage of application features.

Electronic signature - Quickly and easily sign electronic document with a single click.

Single-click functions - One button click approves, signs, saves, prints, and FAXes transcribed report.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

EasyLink extends Easy Transcriptions’ medical dictation services and medical records transcription by providing a seamless interface with hundreds of HIS, CIS, and EMR systems.

As a comprehensive interfacing tool, EasyLink transfers transcribed files from Easy Transcriptions to your HIS, CIS, and EMR systems. This versatility allows you to leverage your existing investments in dictation/transcription systems while benefiting from the cost savings of Easy Transcriptions medical transcription services.

EasyLink supports multiple file formats, such as HL-7, delimited, fixed position, flat, XML, and other SDK-based formats. The module can also be used to manage and route appointment and ADT data.

Features and benefits of EasyLink for our medical records transcription

Internal server-based application - Easily installed and configured. Leverage existing hardware and software investments. Lower total cost of technology ownership.

Interoperable and scalable - Integrates with hundreds of HIS, CIS, and EMR systems. Scales to support extremely high-volume dictation/ transcription environments.

Automated functions - Send ADT data and receive transcribed reports without manual intervention.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc,. at any time with a complete set of online tools.

EasyPrint extends Easy Transcriptions’ medical records transcription by automatically retrieving your transcribed files from Easy Transcriptions. The files are organized based on your file management practices and optionally printed without tedious computer commands.

EasyPrint can be installed, configured, and ready to use in minutes on a Windows® PC with Internet access and Microsoft™ Word®. You can configure EasyPrint to retrieve and optionally print transcriptions from Easy Transcriptions at frequent intervals or at a predefined time. You also have the option to retrieve and print transcriptions on demand, when and where you need them. Multiple copies of the same transcription can be transferred and printed at one or multiple locations.

Retrieved transcriptions can be organized into one or many folders based on your existing file management practices.

Features and benefits of EasyPrint for our medical records transcription

PC-based application - No hardware to install or maintain. Requires Microsoft™ Word® to be installed; little-to-no training is required.

Windows-compliant interface - Drag-and-drop transcription files where you want them. Full text search to quickly find records and information.

Single-click and automated functions - One button click to download, organize, and print transcriptions at any time.

Detailed log files - User-friendly and helpful log files for checking activity statistics, job status, etc.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Robust help file built into the software.
Talk to a professional who knows you and your requirements—no call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

Easy Transcriptions’ EMR extends Easy Transcriptions’ medical records transcription by allowing you to approve, electronically sign, email, and FAX transcriptions from any Internet-connected PC or laptop.

Easy Transcriptions EMR is hosted on secure and scalable Easy Transcriptions servers, so there is no expensive hardware or software to install, manage, or maintain as part of the medical dictation service and medical records transcription. The system is completely customizable; Easy Transcriptions EMR is configured to fit your workflow and dictation/transcription processes.

Features and benefits of EMR for our medical records transcription

Hosted server-based application - No hardware or software to install and maintain. Reduced total cost of technology ownership.

Windows-compliant interface - If you can use Microsoft™ Word®, you can use our EMR.

Full online-editing - Access, edit, print, and save records using the complete set of word processing features and tools in Microsoft™ Word®.

Always-on access - Access records from anywhere with an Internet connection. Records are stored for a minimum of seven years.

Interoperable and manageable - Interfaces with hundreds of HIS and EMR systems. Completely customizable to fit your workflow requirements.

Secure data transfer - Protect patient and provider information with multi-layer security and file encryption.

Always-there customer support - Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.


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